Integrated Business Systems for SMB Accounting Tools

Integrated business systems for SMB management are not always easy to find considering the costs and level of maintenance such systems often require.  So the options for SMB management suites are limited, but it is possible to get integrated business systems for SMBs without blowing your IT overhead. If you are an SMB looking for info on new apps it might be worth your while to check out this free small business accounting software trial.
Now, let’s take a look how integrated software  helps small businesses.

Why Use Integrated Business Systems?

Generally business choose to implement integrated business planning software and accounting tools to eliminate…

  • Duplicative data entry
  • Different versions of the ”truth”
  • Missing data in one system or the other
  • General chaos
  • Save costs
  • Streamline reporting and S & OP


Check out the video to see these concepts illustrated:

Want to see more videos about accounting tools in the cloud? Check us out on YouTube.

Integrated Software Solutions for SMB Accounting Tools post image. S & OP Business Systems Integration

Read on to Dive deeper…

What are Integrated Software Solutions?
So what are my options?
Benefits of Custom Integration for Accounting Tools

What are Integrated Software Solutions?

Software integration is process of connecting multiple software tools together so that each application’s data can easily feed other applications with the goal of enhancing reporting, sales and operations planning.  For example, an accounting tool that is integrated to small business payroll software will automatically update when payroll functions are performed.

The software integration process can also include integrated software solutions like SMB management or accounting tools, sales apps, inventory and any other line of business apps including email and social media. But when you ask, What is software integration?, as an SMB you are really asking how software integration will help you drive profits and grow.

It would be nice if all small businesses needed was simple accounting tools, but a big chunk of SMBs use disparate apps like standalone QuickBooks, Excel, maybe a secondary payroll solution, CRM and the list goes on. Managing, maintaining and securing all those systems is time consuming and costly.

With integrated business systems comes integrated business planning.  It stands to reason that a primary motivator for implementing integrated business systems is to gain a more complete view of operational and financial performance with sales data, operations, accounting and inventory data all in one place.  Add real time updates on your critical metrics, and integrated software solutions will revolutionize sales and operations planning (S & OP).  Not to mention, integrated software solutions will improve reporting accuracy and generate more detailed reports.  This will help SMB leaders gain more insight.  Mid-size businesses with one-or-two person IT shops will also enable self service reporting and eliminate some common IT support requests.  Small business don’t like to waste IT resources on getting reports in the right format and fixing errors caused by manual data entry.  SMB now want technology officers who can serve the company better by focusing on delivering innovative solutions, implementing mobile, automation and workflows to steer the business toward a leaner more productive outlook.

Manual data entry or double entry can be costly not just in terms of the payroll hours it requires, but re-keying data is error prone and accounting errors can be more than expensive.  So many small business implement integrated software as part of their risk management policy.  As compliance burdens in the SMB space continue to grow, integrated business systems will streamline reporting and improve accuracy to help reduce the cost of compliance.

So what are my options?

People have generally chosen a variety of specific systems because the systems matched how they work and what they wanted to accomplish. This had led to a “best of breed” solution set. Generally the best of breeds don’t naturally “talk” to each other very well.

So there are basically two solutions:

  1. Switch to an all-encompassing suite that covers everything you want in one system where the different components of the system are naturally integrated by design.
  2. Develop integrations between your existing systems. This requires custom software development.

The first option sounds better because, voila, it’s already all there. All you need to do is set it up and start using it. Some problems here:

  • You have to migrate your existing data to the new system
  • You need to license, implement, and train on, a new system
  • Some components of the suite may not be as good as the systems you were using

The second option sounds less appealing because as soon as someone says, “custom software development” your eyes roll back into your head and all you can hear is “Cha-ching.”

Benefits of Custom Integration for Accounting Tools

  • You can design the integration the way you want, to do the things you want it to do
  • You can use the systems you already know and like with integrated software
  • If your needs change, you can modify the integration

However for many SMBs it may not be possible to undertake a custom integrated software development project.  If this is the case for you, you may find it helpful to check out these all-in-one SMB suites.

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