While numerous studies have shown cloud based business management systems to be more secure than those that are implemented and housed on premises, the biggest data security problems in the cloud come from employees unintentionally exposing data, according to a recent article at CloudTech.com.
Seventy-five percent of survey respondents said that employee education is the most important factor in becoming more secure in the cloud. And of the 29 percent of respondents who said they had no plans to use the cloud, half said that employees were using cloud solutions outside the approval of IT.
This is often called shadow IT and most of the time it is likely to be in the form of solutions leveraged through a public cloud environment. IT leaders can minimize the use of shadow IT by offering a suite of cloud solutions for their employees to use in their daily operations. Giving the employees the tools they need means they are less likely to implement solutions on their own.
For example Microsoft Dynamics GP with Microsoft Office 365 is available in a completely web enable instance through myGPcloud. With software like GP and O365, IT leaders can deliver user-friendly applications with the familiar Microsoft user experience employees already know and love. What’s more, myGPcloud software is accessible directly from a web-browser so employees can access the solution from the device they prefer in way that assures security and data integrity.
myGPcloud is powered by RoseASP Hosted ERP, a leading provider of cloud based Microsoft Dynamics ERP that focuses on delivering the most secure cloud services available with support for numerous compliance needs.
With other apps available like Business Analyzer for GP, reporting can be streamlined and simplified for more accurate and timely documentation. This way, businesses have an easier time preparing for audits, and because GP has built in audit trails, business can keep track of who is accessing the data.
By simply putting the right cloud solution in employees hands with the appropriate controls in place, organizations quickly decrease their security risk.