Fixed Assets in Dynamics GP

Almost every new customer I talk with uses Excel to track their fixed assets. They may have as few as 50 assets, to as many as 2,000. The reasons they use Excel are that Excel is easy to use to set up lists of assets and depreciation schedules, and most dedicated fixed assets systems are expensive.
This is a quick demo that shows you the Fixed Assets module in Dynamics GP. It shows how to manually add an asset to the system and some quick setups that will make the module easier to use:

Dynamics GP has an integrated fixed assets system that is licensed as part of the basic system. These are the benefits I generally see customers experience by using the Fixed Assets module:

  • Integrated purchasing functionality reduces data entry time and mistakes, and increase internal control to make sure that new fixed assets are properly recorded
  • Basic reporting is list based which makes it easy to quickly produce reports for various compliance and audit requirements
  • Fixed assets transaction types provide a good audit trail of fixed asset movement and disposition
  • Unlimited depreciation books allow users to track separate depreciation schedules for several taxing jurisdictions if desired
  • Depreciation sensitive values can be changed to easily correct for changes in asset values and length of service estimates
  • Tight integration with the general ledger significantly reduces the amount of time needed to reconcile detailed asset information with the general ledger
  • Fixed assets information is stored in the Dynamics databases so that it is automatically backed up as part of your regularly backup policy
  • Asset level account assignment allows asset related transactions to be posted to various organizational entities as commonly requested
  • Various user defined fields allow additional asset-specific data to be stored with each asset
  • Custodian and physical location attributes allow assets to be easily tracked by physical location and individual responsibilities assigned
  • Common user interface makes it easy for users to adopt

This is a quick demo that shows you the Fixed Assets module in Dynamics GP. It shows how to manually add an asset to the system, with the depreciation record, and some quick setups that will make the module easier to use:

This video shows how to easily depreciate and report on fixed assets with Dynamics GP:

, , , , , ,

No comments yet.

Leave a Reply